ExtendedTroop/Group Trip Final Application for Approval (O-884)

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BEFORE YOU GET STARTED...

Troops or groups intending to take an extended trip should complete this form.

This form is for trips lasting 5+ nights away from council and/or any trip six (6) or more driving hours from home.

When planning transportation for your troop trip, please note that GSSJC prohibits the use of 12-passenger and 15-passenger vehicles, except professionally driven vans used by a commercial shuttle service.

The Short Troop Trip form should be used for shorter trips. The form is due 3-4 months prior to trip.

The form is due 3-4 months prior to trip.

Forms you may need to download and fill out to complete this form:

Prior submission date of your Extended Troop/Group Trip Initial Plan (O-833)

Budget records (created by you)

Roster of trip participants (created by you)

Itinerary for trip (created by you)

Current certifications
• First Aiders
• GSUSA Child Abuse and Neglect Prevention Training
• Camp Certification
• Specialized Certifications (Lifeguard, Archery, etc.)
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Did you complete the Extended Troop/Group Trip Initial Plan (O-883)?
YESNO
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Submission Date* This field is required.
Date
Month
Day
Year
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Submission of the Extended Troop/Group Trip Initial Plan (O-883) form is required prior to submitting your application for approval. Please complete this form first. Thanks!
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What date did you submit the Extended Troop/Group Trip Initial Plan (O-883)?* This field is required.
Date
Month
Day
Year
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Have any of your travel plans changed since you submitted your Extended Troop/Group Trip Initial Plan (O-883)?* This field is required.
YESNO
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Describe how your travel plans have changed since you submitted your Extended Troop/Group Trip Initial Plan (O-883):* This field is required.
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Troop/Group number:* This field is required.Enter numbers only.
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Trip leader's name:* This field is required.
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Trip Leader's Phone Number* This field is required.
Area Code
Phone Number
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Trip leader's email:* This field is required.
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Trip destination:* This field is required.
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Trip start date:* This field is required.
Date
Month
Day
Year
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Trip end date:* This field is required.
Date
Month
Day
Year
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Type of Transportation* This field is required.
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Type of Overnight Acommodations* This field is required.
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Name of current first aider/EMT/RN/physician going on trip:* This field is required.
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First Aider's Name* This field is required.
First Name
Last Name
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Adult information:* This field is required.
Name of adult
Address (with ZIP code)
Travel experience
Volunteer position
Adult 1
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Row 0, Column 3
Adult 2
Row 1, Column 0
Row 1, Column 1
Row 1, Column 2
Row 1, Column 3
Adult 3
Row 2, Column 0
Row 2, Column 1
Row 2, Column 2
Row 2, Column 3
Adult 4
Row 3, Column 0
Row 3, Column 1
Row 3, Column 2
Row 3, Column 3
Adult 5
Row 4, Column 0
Row 4, Column 1
Row 4, Column 2
Row 4, Column 3
Adult 1
Adult 2
Adult 3
Adult 4
Adult 5
Name of adult
Row 0, Column 0
Address (with ZIP code)
Row 0, Column 1
Travel experience
Row 0, Column 2
Volunteer position
Row 0, Column 3
Name of adult
Row 1, Column 0
Address (with ZIP code)
Row 1, Column 1
Travel experience
Row 1, Column 2
Volunteer position
Row 1, Column 3
Name of adult
Row 2, Column 0
Address (with ZIP code)
Row 2, Column 1
Travel experience
Row 2, Column 2
Volunteer position
Row 2, Column 3
Name of adult
Row 3, Column 0
Address (with ZIP code)
Row 3, Column 1
Travel experience
Row 3, Column 2
Volunteer position
Row 3, Column 3
Name of adult
Row 4, Column 0
Address (with ZIP code)
Row 4, Column 1
Travel experience
Row 4, Column 2
Volunteer position
Row 4, Column 3
1 of 5
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Driver Information: Please list all trip drivers who will be driving anyone other than their immediate family members.
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Date first aid certification expires:* This field is required.
Date
Month
Day
Year
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Upload your first aider's certification:* This field is required.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Name of Camping and Overnight Basics trained adult going on the trip:* This field is required.
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COB Trained- Name* This field is required.
First Name
Last Name
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Upload your Camping and Overnight Basics trained adult's proof of training:* This field is required.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Specialized Certifications Needed (Lifeguard, Archery, Canoeing, etc.)* This field is required.
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Ok
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Specialized Activity Details* This field is required.
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Ok
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Specialized Certification Upload
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Name of emergency contact at home:* This field is required.Must be adult who is not on the trip
First Name
Last Name
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Emergency contact Email* This field is required.
example@example.com
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Phone number of emergency contact at home:* This field is required.
Format: (555) 555-5555
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Number of Girls Planning to Attend
Daisies- input 0 if there are none
Brownies- input 0 if there are none
Juniors- input 0 if there are none
Cadettes- input 0 if there are none
Seniors- input 0 if there are none
Ambassadors- input 0 if there are none
Non-Scouts- input 0 if there are none
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Please indicate the number of trip participants at eachlevel* This field is required.Please enter a number, if there is none, enter 0
Daisies
Seniors
Brownies
Ambassadors
Juniors
Adult Women
Cadettes
Adult Men
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Number of Adults Planning to Attend
Women-input 0 if there are none
Men- input 0 if there are none
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Describe your emergency contact plan to notify families at home, if necessary:* This field is required.
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How have you informed the parents of the details of the trip?* This field is required.
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Ok
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What is your security plan to keep the group safe while traveling?* This field is required.
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Ok
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What do the girls still need to do before they are well-prepared to take full advantage of the trip opportunities and take responsibility for their personal conduct (i.e. certifications, planning, forms)?* This field is required.
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Ok
Ok
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How will this be done? (i.e. email, meeting, etc.)* This field is required.
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Ok
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Date you will collect medical/health forms:* This field is required.
Date
Month
Day
Year
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Date you will collect power of attorney forms:* This field is required.
Date
Month
Day
Year
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Does your trip require passports?* This field is required.
YESNO
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Date you will verify passports:* This field is required.
Date
Month
Day
Year
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Budget upload
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Do you have new certifications (swim cards, etc.) to submit for any activities on your itinerary?* This field is required.
YESNO
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Upload any copies of certifications:* This field is required.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Do you have your own budget records to submit?* This field is required.
YESNO
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Expenses:* This field is required.Enter numbers only. If box does not apply, enter zero. All boxes must be filled.
Transportation
Overnight Accommodations
Food
Activities (such as museum tickets, tours, etc.)
Insurance
Emergency fund
Other expenses
TOTAL
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Income:* This field is required.Enter numbers only. If box does not apply, enter zero. All boxes must be filled.
Individual fees
Troop funds
Other expenses
TOTAL
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Final budget information:* This field is required.Enter numbers only. If box does not apply, enter zero. All boxes must be filled.
Suggested spending money per girl
Amount of money in the bank now
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Reminder: Short-term activity insurance must be purchased for trips lasting more than two nights. Contact us via gssjc.org/contact or 713-292-0300 and ask to speak with the accounting department's executive assistant.
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This application is NOT complete without the following two items:

A roster with all travelers’ names, complete mailing addresses, parents’ names for the girl travelers, email addresses and phone numbers.

A final detailed itinerary showing travel dates, plans for each day, lodging names/locations, etc.

Submit these documents on the next screen. These documents are created by you.
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Upload roster, budget and final detailed itinerary:* This field is required.You must create your roster and itinerary. Please indicate if participants are girls or adults, and if they are a driver.”
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Trip Roster- GirlsClick SAVE to add another entry
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Trip Roster Adults (Please indicate if driving any children other than their own with yes or no)Click SAVE to add another entry
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Please upload a copy of your final budget.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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Please upload a copy of your final detailed itinerary showing travel dates, plans foreach day, lodging names/locations, etc.
Drag and drop files here
Select files to upload
Max. file size: 10.6MB
Cancelof
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I have read the policies regarding troop trips/activities as stated in Safety Activity Checkpoints and Volunteer Essentials. I agree to abide by them and by any other standards that may be set in connection with this trip.* This field is required.
I acknowledge I have read the policies.
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Trip leader signature:* This field is required.
Clear
Should be Empty:

BEFORE YOU GET STARTED...